How do I fix messed up formatting in Word?
Select the text that you want to return to its default formatting. On the Home tab, in the Font group, click Clear All Formatting. On the Home tab, in the Font group, click Clear All Formatting. On the Message tab, in the Basic Text group, click Clear All Formatting.
Change the font, font size, or font style
Choose a font from the drop-down list. Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list. Add bold, italics, or underlining: Select some text and then tap the appropriate icon to apply the formatting.
If you copy text content from different sources into a single MS Word document, you can run into formatting problems. Your document will have paragraphs with different font styles, colors, line spacing, and sizes. This not only makes it look ugly and unprofessional but also hard to read and edit.
Using the Paste Options button
- Keep Source Formatting: Keeps the formatting of the text you copied.
- Use Destination Styles: Matches the formatting where you pasted your text.
Highlight some text with the formatting you want to change. Go to the Editing group and click on Select. From the dropdown list choose Select all text with similar formatting. Then you can change all the selected text as you wish.
Requirements of the standard document format are as follows:
The entire document must be legible & reproducible. The paper is white, standard weight, and letter or legal-sized. The ink is black, blue, or red, except that signatures may be other colors. The top margin is a minimum of 1/2 inch for every page.
When Word seems to change formatting automatically, AutoCorrect options are typically causing the change (such as correcting spelling errors, adding lines, changing straight quotes to smart quotes, formatting ordinals with superscript, changing internet paths to hyperlinks and applying automatic bullets and numbering).
Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another.
This may happen because the language set in the Microsoft Office app is not consistent with the system language or the language for non-Unicode programs. To check the language used in your Microsoft Office app, open the app, click File > Options > Language, and check the default language used in the app.
The extra spacing is probably built into the style that you are using. To fix it go to the Home tab on the ribbon. In the styles group Control + Click on the style name that you are using. Adjust the line spacing and/or points before and after setting.